Timber Frame Project Inquiry
A timber frame project inquiry is the first step toward working with Hearthstone Design Build on a custom home, barn, or estate structure. This form helps us understand your site, goals, and timeline so we can determine whether your project is a good fit for our design-build approach.
We review all inquiries personally. Not all projects are accepted.
Who should submit a timber frame inquiry?
This inquiry is designed for landowners and families planning thoughtful, long-term timber frame projects. It's appropriate if you are:
Landowner with Property
You own land in Virginia (or are under contract) and want to build a timber frame structure that responds to the site.
Planning 6–18+ Months Ahead
Timber frame projects require extended timelines. If you're ready to begin planning now for construction next year, this is the right time.
Investment-Minded
You understand timber frame construction costs $300–$600+/sq ft for homes and are prepared to invest accordingly.
Seeking Design-Build Partnership
You want a builder who participates in design, not just executes drawings. You value collaboration over bidding.
This inquiry may not be the right fit if:
- •You need construction to start within 3 months
- •Your budget is under $200K for a home or $75K for an outbuilding
- •You're seeking competitive bids from multiple builders
- •You have complete architectural drawings and need execution only
For general construction inquiries, please use our standard contact form.
What information should I prepare before submitting?
The more context you provide, the better we can evaluate fit. Before completing this form, gather the following if available:
Required Information
- Property location (county and address or general area)
- Land ownership status (owned, under contract, or searching)
- Project type (home, barn, pavilion, or multi-structure)
- General timeline (when you hope to begin or complete)
- Budget range (helps assess feasibility)
- Brief project description and goals
Helpful (But Optional)
- Property survey or plat
- Topographic or site analysis
- Inspiration images or precedent projects
- Concept sketches or preliminary plans
- Architect or designer involvement (if any)
- Zoning and HOA considerations
These can be shared via email after you submit the form.
What happens after I submit a timber frame inquiry?
We review every inquiry personally. Here's what to expect:
Initial Review (1–3 Business Days)
We read your inquiry and evaluate whether the project aligns with our approach, capacity, and service area.
Follow-Up Communication
If the project appears to be a good fit, we'll reach out to schedule an introductory call. We may ask clarifying questions via email first.
Discovery Conversation
A 30–45 minute phone or video call to discuss your vision, site, timeline, and budget in more detail. This helps both parties assess alignment.
Site Visit (If Appropriate)
For projects moving forward, we schedule a site visit to walk the land, discuss orientation, and understand the building context.
Proposal or Engagement Letter
If we mutually agree to proceed, we provide a design-build proposal outlining scope, approach, and preliminary investment framework.
How many timber frame projects do you accept each year?
Hearthstone Design Build accepts 3–5 timber frame projects per year.
This limit ensures each project receives the attention it deserves—from early design through frame raising and finish work. We are selective because our involvement is hands-on and our capacity is intentionally constrained.
Submitting an inquiry does not guarantee acceptance. We evaluate each project based on site, scope, timeline, budget alignment, and whether the partnership feels right for both parties.
Timber Frame Project Inquiry Form
Complete the form below to begin the conversation. All fields marked with * are required.